At FINTREK, we provide end-to-end company incorporation and licensed company secretary services to help entrepreneurs, startups. and foreign investors establish and manage their business entities in Malaysia - with confidence and peace of mind.
In Malaysia, a Company Secretary is not just a formality - it’s a mandatory and critical role in ensuring that your business remains compliant, well-governed, and legally protected.
Under the Companies Act 2016, every company is required to appoint at least one qualified company secretary within 30 days of incorporation.
This individual must be licensed by the Companies Commission of Malaysia (SSM) or a member of a prescribed professional body (such as MAICSA, MIA, or the Malaysian Bar).
Prepare and lodge statutory documents such as:
Annual Returns
Financial statements
Forms related to changes in directors, shareholders, share capital, and registered office
Advise the board on compliance and corporate governance best practices
Ensure board decisions are documented and executed correctly
Maintain transparency and accountability in company operations
Maintain and update statutory registers:
Register of Members
Register of Directors
Register of Charges, and others
Ensure timely access to company records for audits and legal needs
Organize and attend board and shareholder meetings
Prepare board resolutions, meeting notices, and minutes
Ensure proper documentation of company decisions
Act as a point of contact with SSM and other regulatory bodies
Assist with licensing, renewals, and official filings
Company Incorporation
- Company name search & reservation (via SSM).
- Preparation of Constitution (if any).
- Submission of incorporation documents to SSM.
- First board resolution & appointment of directors.
- Bank account opening support.
- Guidance on business licenses (if required).
Advisory on Business Structure
- Planning shareholding structure that aligns with your business goals.
- Advising on share classes and rights.
- Preparing and filing required forms with SSM.
- Updating share registers and statutory records.
Company Secretary Services
- Acting as named company secretary.
- Maintaining statutory registers & records.
- Preparation and filing of resolutions, Annual Return & required forms.
- Organizing board meetings & AGM documentation.
- Shareholder or director changes, issuance/allotment of shares.
- Striking off or winding up support (if needed).
- Regular compliance updates.
Licensed & Experienced Team - Backed by years of hands-on experience in corporate compliance, governance, and advisory.
Seamless Incorporation Process - From name search to registration, we handle the entire process professionally and efficiently, so you can focus on building your business.
Full Compliance with SSM & Companies Act - We ensure all filings, resolutions, and records are handled in strict accordance with Malaysian laws and the Companies Act 2016.
Ongoing Support & Advisory Services - Our relationship doesn’t end after incorporation. We offer continuous guidance on corporate changes, governance, share structuring, and business growth - every step of the way.